Privacy policy

This privacy policy applies to you, the user of this Website and South West Yorkshire NHS Partnership Foundation Trust, the owner and provider of this Website. South West Yorkshire NHS Partnership Foundation Trust takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used:

   Data	Collectively all information that you submit to South West Yorkshire NHS Partnership Foundation Trust via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 1998;
   Cookies	a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
   Yorkshire Smokefree,	South West Yorkshire NHS Partnership Foundation Trust of Fieldhead, Ouchthorpe Lane, West Yorkshire, WF1 3SP
   South West Yorkshire NHS Partnership Foundation Trust, we or us The Trust Our Trust	South West Yorkshire NHS Partnership Foundation Trust of Fieldhead, Ouchthorpe Lane, West Yorkshire, WF1 3SP
   UK and EU Cookie Law	the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
   User or you	Any third party that accesses the Website and is not either (i) employed by South West Yorkshire NHS Partnership Foundation Trust and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to South West Yorkshire NHS Partnership Foundation Trust and accessing the Website in connection with the provision of such services; and
   Website	the website that you are currently using, https://yorkshiresmokefree.nhs.uk/, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

2. In this privacy policy, unless the context requires a different interpretation:
   1. the singular includes the plural and vice versa;
   2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
   3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
   4. "including" is understood to mean "including without limitation";
   5. reference to any statutory provision includes any modification or amendment of it;
   6. the headings and sub-headings do not form part of this privacy policy.

The scope of this privacy policy

1. This privacy policy applies only to the actions of South West Yorkshire NHS Partnership Foundation Trust and users with respect to this website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

Data collected

1. We may collect the following Data, which includes personal Data, from you:
   1. 1. Name
      2. Contact Information such as email addresses and telephone numbers;
      3. IP address (automatically collected);
      4. Web browser type and version (automatically collected);
      5. Operating system (automatically collected);
      6. Web Browser Information including device type
   in each case, in accordance with this privacy policy.

Our use of Data

1. 1. For purposes of the Data Protection Act 1998, South West Yorkshire NHS Partnership Foundation Trust is the "data controller".
   2. We will retain any Data you submit for up to 72 months.
   3. Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, your Data will not be disclosed to third parties.
   4. All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see the clause below (Security).
   5. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
      1. internal record keeping;
      2. improvement of services improvement of website user experience ;

in each case, in accordance with this privacy policy.

Third party websites and services

1. South West Yorkshire NHS Partnership Foundation Trust & South Yorkshire Smokefree may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. The providers of such services do not have access to certain personal Data provided by Users of this Website.

Links to other websites

1. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

1. South West Yorkshire NHS Partnership Foundation Trust may, from time to time, expand or reduce our Trust and this may involve the sale and/or the transfer of control of all or part of South West Yorkshire NHS Partnership Foundation Trust. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
2. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Controlling use of your data

1. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
2. use of Data for direct marketing purposes; and
3. sharing Data with third parties.

Functionality of the Website

1. To use all features and functions available on the Website, you may be required to submit certain Data.
2. You may restrict your internet browser's use of Cookies. For more information see the clause below (Cookies).

Accessing your own data

1. You have the right to ask for a copy of any of your personal Data held by South West Yorkshire NHS Partnership Foundation Trust (where such Data is held).

Security

1. Data security is of great importance to South West Yorkshire NHS Partnership Foundation Trust and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected via this website.
2. All information you provide to us is stored on our secure servers held in England only.
3. If password access is required for certain parts of the Website, you are responsible for keeping this password confidential.
4. We endeavour to do our best to protect your personal Data. However, transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the security of your data transmitted to the website.

Cookies

1. 1. This Website may place and access certain Cookies on your computer.South West Yorkshire NHS Partnership Foundation Trust uses Cookies to improve your experience of using the Website.South West Yorkshire NHS Partnership Foundation Trust has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
   2. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
   3. Before the Website places Cookies on your computer, you will be presented with a message bar informing you that cookies will be placed on your device and by using the site you are giving your consent, enabling South West Yorkshire NHS Partnership Foundation Trust to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies through your browser settings; however certain features of the Website may not function fully or as intended.
   4. This Website may place the following Cookies:

1. You can choose to enable or disable Cookies in your internet browser. By default, most Internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
2. You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
3. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

General

1. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
2. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
3. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
4. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

1. South West Yorkshire NHS Partnership Foundation Trust reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.You may contact South West Yorkshire NHS Partnership Foundation Trust by email at comms@swyt.nhs.uk.